Click on the "CC" button to select the subtitle. Note that the Arabic, Simplified Chinese, French, Italian, and Spanish subtitles were translated using AI. 

If you have any suggestions for improvements, send a message to info@ricardo-vargas.com.

Lesson Summary

In the executing phase of a project, governance plays a critical role as it acts like the driver steering the project forward. The project has started, and the focus is on managing the project execution effectively.

Key activities in managing project execution include:

• Integrating the project plan and managing its execution rather than doing the work yourself.
• Utilizing all components of the project plan and other project documents, including approved change requests.
• Considering enterprise environmental factors and organizational process assets alongside expert judgment.
• Using software tools to update plans with actual project status.
• Running coordination meetings such as daily scrums and weekly reports.
• Producing deliverables as the main objective and measure of success.
• Collecting work performance data, maintaining issue logs, and handling change requests.
• Updating project plans and documents to reflect new realities, assumptions, and activities.
• Updating organizational process assets to incorporate lessons learned and improve future projects.

Quality management is also integral during execution:

• Monitoring quality using audits, checklists, data representation.
• Engaging in decision-making and problem-solving to produce quality reports.
• Raising change requests if quality standards are not met, which then go through monitoring and control processes.
• Continuously updating project plans and documentation based on quality assurance feedback.

Managing project knowledge is another crucial governance process within execution:

• Knowledge capture is ongoing, not only at project closure.
• Leveraging project plans, lessons learned registers, team assignments, resource breakdown structures, stakeholder registers, and deliverables.
• Applying expert judgment and knowledge management techniques such as after-action reviews, retrospectives, pre-mortem and post-mortem analyses.
• Utilizing interpersonal and team skills like active listening, facilitation, leadership, networking, and political awareness to generate real knowledge.
• Creating and maintaining a lessons learned register.
• Updating plans and organizational process assets to avoid repeating mistakes and improve organizational learning.

In summary, the execution phase governance focuses on:

• Managing execution of the project plan to deliver outputs effectively.
• Assuring and managing quality of deliverables.
• Capturing and managing knowledge for continuous improvement.

These governance processes ensure the project is steered properly, output quality is maintained, and valuable knowledge is retained to enhance future project performance.